1/23/14 Recording Expenses

QuickBooks Online Tweet Chat – Expenses

1/23/14 #QBOChat Transcript

  1. Q1: What is your preferred method for recording expenses in @QBOnline?
    Q2: What has been your experience with downloaded transactions, aka bank feeds in @QBOnline?
    Q3: Do you link your expenses to revenue transactions in @QBOline?
    Q4: Have you used the iPad, iPhone or Android @QBOnline Apps to quickly record expenses?
    Q5: How can @QBOnline improve the process of recording expenses?
  2. Welcome everyone to our weekly #QBOchat. Please introduce yourselves to the group -> Name, location and occupation.
  3. What is up with these tweet chat sites?! They are so inconsistent! #qbochat
  4. @KeepingBooksCC I’m not a happy camper because of tweet chat not working right now #QBOChat At least I’m not the only one.
  5. try twubs RT @rabshaka21 @KeepingBooksCC Same prob with me. The last tweet that I see was from last week. #QBOChat
  6. Today we are going to be discussing everything about recording expenses in QBO. #QBOChat
  7. I am Brent from Utah, owner of Keeping Books & Computing Consulting LLC #qbochat
  8. @fundinggates Thanks for letting us know, we appreciate it. cc: @josecotto can you check out #qbochat.
  9. Please remember that this forum is not only for Accountants/Bookkeepers but also users. #QBOChat
  10. Hi Brent, great to see you. RT @KeepingBooksCC I am Brent from Utah, owner of Keeping Books & Computing Consulting LLC #qbochat
  11. Hi #qbochat Amy Ball from the  http://apps.com  team here. I manage the relationships with our fabulous app partners!
  12. Cathy Iconis here from Atlanta, GA. I run @IconisGroup, a QuickBooks Consulting firm. #QBOchat
  13. RT @IconisGroup: Please remember that this forum is not only for Accountants/Bookkeepers but also users. #QBOchat
  14. RT @CathyIconis RT @IconisGroup: Please remember that this forum is not only for Accountants/Bookkeepers but also users. #QBOchat
  15. RT @amyontwit: Hi Amy Ball from the  http://vcb.bz/9gd  team here. I manage the relationships with our fabulous app partners! #QBOchat
  16. Still not all tweets are getting through on my twubs, like @IconisGroup tweeet of today’s subject #qbochat
  17. Yes Been that way for over a week now RT @fundinggates is twubs requiring manual refresh for anyone? #qbochat
  18. Regardless of your question/comment about QBO this is the place to talk about it. #QBOChat
  19. I use a chat program called Trillian, and I am seeing them all there, though more slowly #qbochat
  20. I just became a member of the #qbochat Twub. For live tweets, photos, videos and more, check out  http://twubs.com/qbochat 
  21. Yes RT @SherrellTMartin Yes Been that way for over a week now RT @fundinggates is twubs requiring manual refresh for anyone? #qbochat
  22. Hi Jan here from Sunny Scottsdale AZ 🙂 #qbochat
  23. #QBOchat ‘ers …I’m dealling w/ “things” …I’ll be late today.
  24. Q1: What is your preferred method for recording expenses in @QBOnline? #QBOchat
  25. @nerdenterprises @SproutSocial Does it give you a live feed of that chat? We are having issues with tweetchat and twubs today. #QBOchat
  26. Hi Jan RT @jazfun Hi Jan here from Sunny Scottsdale AZ 🙂 #qbochat
  27. Quick! Let’s talk about him 😉 RT @davidleary: #QBOchat ‘ers …I’m dealling w/ “things” …I’ll be late today.
  28. It is important to realize that @QBOnline has several different ways to record expenses. #QBOchat
  29. A1: I really like to automate our expense entry as much as possible. Either bank feeds or some App. #QBOchat
  30. @CathyIconis You save a search based on the #QBOChat hashtag and the it gives you a notification about how many new messages there are.
  31. @CathyIconis @BalanceSheetsCA Agreed.. I needed the Account From Reclassify the other day 🙁 #qbochat
  32. @CathyIconis like batch enter? I cannot get the shift/drag and they all change to bank charges thing to work. #QBOchat
  33. @jazfun It would be nice if we could copy and paste from excel like you can in Desktop for some things. #QBOchat
  34. Haha RT “@BalanceSheetsCA: Quick! Let’s talk about him 😉 RT @davidleary: #QBOchat ‘ers …I’m dealling w/ “things” …I’ll be late today.”
  35. @SproutSocial We’d love to find out who you guys use for your accounting software. #QBOchat 😉
  36. You can setup an automatic download of transactions by connecting to your bank and credit card accounts. #QBOchat
  37. You can manually enter checks, credit card expenses, and cash expenses quickly in @QBOnline. #QBOchat
  38. RT @CathyIconis @jazfun It would be nice if we could copy and paste from excel like you can in Desktop for some things. #QBOchat
  39. RT @BalanceSheetsCA @CathyIconis like batch enter? I cannot get the shift/drag and they all change to bank charges thing to work. #QBOchat
  40. LOL no shortage of #QuickBooks help here RT @CathyIconis: @SproutSocial We’d love to find out what you use for your acctg software #QBOchat
  41. A1 Best method is to get them from bank feed, sort and batch reclassify. #QBOChat
  42. Greeeeeeetings QBO-ers! Sorry we’re late! #qbochat
  43. @nerdenterprises @SproutSocial It’s all about the conversation. We love learning how businesses do their accounting. #QBOchat
  44. We are glad you could make it! RT @tsheets Greeeeeeetings QBO-ers! Sorry we’re late! #qbochat
  45. @jazfun @CathyIconis We entered 1300 invoices in under 45 minutes in QB Desktop. Saved our client big $$$. Would love that in QBO #QBOChat
  46. Q2: What has been your experience with downloaded transactions, aka bank feeds in @QBOnline? #QBOchat
  47. @BalanceSheetsCA That would be awesome!! I have a crazy clean-up job going on now. I wish I could do it quickly, but it is bad. #QBOchat
  48. @jazfun @CathyIconis I’m just thrilled that Canada got to add users as well as firm owners this week. Not fully functional yet #QBOChat
  49. LOVE IT!!!! RT @IconisGroup Q2: What has been your experience with downloaded transactions, aka bank feeds in @QBOnline? #QBOchat
  50. @IconisGroup @QBOnline A2: Experience is easier and faster with the new rules. LOVE it. makes life simplier #qbochat
  51. A2: I’ve had good experiences with Downloaded Transactions, but I think there is still a lot of confusion about the feature. #QBOchat
  52. yup tweetchat pooped out again RT @CathyIconis: RT @KeepingBooksCC fyi, now tweetchat is working #qbochat
  53. MT @BalanceSheetsCA @jazfun @CathyIconis We entered 1300 invoices in under 45 minutes in QB Desktop. Would love that in QBO #QBOChat
  54. What did we miss? Who on #qbochat will be buried in taxes in a week or so?
  55. A2. We did have one occasion where the bank feed duplicated for a couple of weeks but it seems to have been a one off. #QBOChat
  56. @jazfun @SproutSocial We’ll just have to convert them to @QBOnline. Not to mention get them to fix their invoice templates! #QBOchat
  57. There is no limit as to how many bank accounts you can connect to @QBOnline. #QBOchat
  58. Downloading transactions directly from financial institutions can greatly decrease data entry time. #QBOchat
  59. @CathyIconis I can add other users in my firm, assign them client tasks. Only firm owner will see the “My Company” file! #QBOChat
  60. A2. Duplicates in bank feeds sometimes have to do with some transactions already being reconciled. #QBOnline doesn’t match those. #QBOchat
  61. A2: I do wish there were more fields in the Downloaded Transaction area – at least a good memo would be nice! #QBOchat
  62. Reconciling bank accounts is usually a breeze when pulling transactions directly from the bank. #QBOchat
  63. @BalanceSheetsCA Cool! We have some site, but there are still a lot of glitches with it. #QBOchat
  64. @CathyIconis I was dismayed to find out that it doesn’t work for current clients yet, only new ones. Still, it’s coming!! #excited #QBOChat
  65. Q3: Do you link your expenses to revenue transactions in @QBOline? #QBOchat
  66. @IconisGroup @QBOnline I love the way you can synch your bank accounts to QBO. Works really well for busy sole proprietors. #QBOchat
  67. #QBOChat I have to sign off. Have a bunch of stuff to handle and then I have a call in 30 minutes!! Have an amazing day! #TalkNerdyToMe
  68. Sorry I am late been a hectic week! Looking forward to Friday! #qbochat
  69. A1:Love all the choices of Financial Institutions makes for easier download options #QBochat
  70. You can use the billable time and expenses feature in @QBOnline to tie your expenses to charges to clients. #QBOchat
  71. Welcome! RT @TransactionPro Sorry I am late been a hectic week! Looking forward to Friday! #qbochat
  72. .@jazfun I’ve even connected some of my giftcards to download into @QBOnline. #QBOchat
  73. I have to update my bank login credentials every couple of days, the emails about it drive me crazy #qbochat
  74. RT @jazfun A1:Love all the choices of Financial Institutions makes for easier download options #QBochat
  75. You can even do Job Costing in @QBOnline by tracking expense by subclient or cost. #QBOchat
  76. Toodles! RT @nerdenterprises #QBOChat I have to sign off. Have a bunch of stuff to handle and then I have a call in 30 minutes!!…
  77. A3: We have an interior design client that we try to link up their purchases with invoicing. Love the markup feature. #QBOchat
  78. @KeepingBooksCC That would drive me crazy. Is that because of the bank or QBO? #qbochat
  79. Just realized it was really quiet in here. I had my computer on mute!! #QBOchat
  80. It is my credit union and the way they do security questions RT @IconisGroup: @KeepingBooksCC Is that because of the bank or QBO? #qbochat
  81. This is a random question: Does anyone have experience with the online banking for PNC bank?
    #qbochat
  82. @CathyIconis Odd! Not what that receipt is supposed to look like… Can we chat after #QBOchat to see what’s going on?
  83. Q4: Have you used the iPad, iPhone or Android @QBOnline Apps to quickly record expenses? #QBOchat
  84. no problems there RT @rabshaka21 This is a random question: Does anyone have experience with the online banking for PNC bank?
    #qbochat
  85. does it read the tweets to you? RT @CathyIconis: Just realized it was really quiet in here. I had my computer on mute!! #QBOchat
  86. really? for contractors too? RT @IconisGroup You can even do Job Costing in @QBOnline by tracking expense by subclient or cost. #QBOchat
  87. @KeepingBooksCC @IconisGroup I get it every few months with certain FI’s,. I’m not sure if it is a security feature by the bank?
    #qbochat
  88. How does downloaded transactions in QBO deal with payments to be applied to open invoices? #qbochat
  89. A4 I haven’t personally because I’m not using QBO for my own biz yet. Once user permissions are live, I will though #QBOChat
  90. LOL RT @KeepingBooksCC does it read the tweets to you? RT @CathyIconis: Just realized its quiet in here. had my computer on mute!! #QBOchat
  91. RT @TransactionPro: How does downloaded transactions in QBO deal with payments to be applied to open invoices? #qbochat
  92. @TransactionPro I’m still working on that one. If it is already in the system, it is easy to match up. #QBOchat
  93. @rabshaka21 are you referring to the PNC online site or the download into QBO? #qbochat
  94. You can record expenses on your phone or tablet and include a picture of receipts. #QBOchat
  95. @SproutSocial Absolutely, I tried emailing you guys about it but was told you couldn’t do anything about it. Just trying to help! #QBOchat
  96. No. Recommendations? “@IconisGroup: Q4: Have you used the iPad, iPhone or Android @QBOnline Apps to quickly record expenses? #QBOchat
  97. All the expense information syncs back to @QBOnline from your iPad or iPhone. #QBOchat
  98. @CathyIconis I was hoping that payments would be easier in QBO than QuickBooks Desktop….. #qbochat
  99. A4: We don’t use mobile that much, but want to get some training together for clients. I think they’d love it! #QBOchat
  100. @TransactionPro Now, I still think there is no need for undeposited funds in @QBOnline. Totally a wasted account. #QBOchat
  101. Has anyone used the Concur app with QBO for expenses? #qbochat
  102. A4: I use the Ipad and love it.. Have taught a few clients on it #QBOCHAT
  103. @fundinggates Nope. We don’t really have clients that have expense reports. #QBOchat
  104. @jazfun I know it is changing all the time. Makes it hard for me to keep up with it. #QBOchat
  105. Third-party app, @tsheets, allows you to do a lot more with time entry and helps make payroll easy. #QBOchat
  106. I disagree, I have a client who likes to enter daily register receipts, but they get grouped together on deposit RT @CathyIconis #QBOchat
  107. RT @IconisGroup Third-party app, @tsheets, allows you to do a lot more with time entry and helps make payroll easy. #QBOchat
  108. Another app, @billcom, allows you to easily record bills and simplify the AP Process in your business. #QBOchat
  109. @KeepingBooksCC But in the downloaded transaction area, you can match multiples that are recorded. #QBOchat
  110. I like –> RT @IconisGroup Another app, @billcom, allows you to easily record bills and simplify the AP Process in your business. #QBOchat
  111. Saving businesses 2%+ in GP costs on ave baby!!!RT @IconisGroup 3rd party app @tsheets, allows easy time entry/ makes payroll easy. #QBOchat
  112. RT @IconisGroup: Third-party app, @tsheets, allows you to do a lot more with time entry and helps make payroll easy. #QBOchat
  113. Many of our clients use the mobile capability (apps) for their businesses! @IconisGroup #qbochat
  114. And, if you need inventory support and recording those expenses, @sosinventory does a great job integrating. #QBOchat
  115. @davidleary any guesses? RT @tsheets I wonder what % of QBO users actually use apps? Anyone know? #qbochat
  116. @davidleary? @amyontwit? RT@tsheets I wonder what % of QBO users actually use apps? Anyone know? #qbochat
  117. That’s the end of our #QBOchat for today. Thank you to everyone for your participation.
  118. Next week the amazing @tsheets team is taking over #QBOChat. @tsheets, do you want to share your topic?
  119. QB Online users use ~2x the # of apps a QB Desktop user does. Makes sense QBO is SaaS +  http://Apps.com  apps are SaaS too. #QBOchat

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