#QBOchat 8/29/2013 – Job Costing

QuickBooks Online Tweet Chat – Job Costing

QuickBooks Online Tweet Chat – Job Costing

#qbochat transcript from 8/29/13

  1. Welcome everyone to our weekly #qbochat. Please introduce yourselves to the group.
  2. Remember, you can join us on #twubs using your twitter account to get a live feed of this chat. twubs.com/qbochat
  3. Welcome everyone! I’m Cathy Iconis. Apparently, I’m under 40 still πŸ˜‰ #qbochat
  4. @KeepingBooksCC You better be here, Brent. This job costing chat is all for you! #qbochat
  5. I’m rebecca, I’ll admit, I had a beer, aspiring CPA, long week, what else? #qbochat
  6. I had to clear my cache, and logging in was a bit problematic #qbochat
  7. I have a topic for next week, or maybe you are saving it for later #qbochat
  8. RT @IconisGroup RT @CathyIconis If there are any lurkers out there, please introduce yourself as well (@Jim_McGinnis) #qbochat
  9. I’m David ..and since everyone else is having a beer … I’ll be right back. #QBOchat
  10. I am Brent, owner of Keeping Books & Computing Consulting LLC in Utah #qbochat
  11. The first question is right around the corner, when answering start with A1, A2, etc. #qbochat
  12. Hi David! RT @davidleary I’m David ..and since everyone else is having a beer … I’ll be right back. #QBOchat
  13. Good job! This counts too —> RT @KeepingBooksCC I am Brent, owner of Keeping Books & Computing Consulting LLC in Utah #qbochat
  14. Hmmm, no alcohol in the house, except cooking wine πŸ™‚ #qbochat
  15. At a concert. I’ll miss you guys!! β€œ@CathyIconis: Oh, and where is the fabulous @SherrellTMartin? #qbochat”
  16. We aren’t the prideful types around here RT @KeepingBooksCC Hmmm, no alcohol in the house, except cooking wine πŸ™‚ #qbochat
  17. Celebrating my 13 ur anniversary. β€œ@CathyIconis: Oh, and where is the fabulous @SherrellTMartin? #qbochat”
  18. What show? RT @SherrellTMartin At a concert. I’ll miss you guys!! β€œ@CathyIconis: Oh, and where is the fabulous @SherrellTMartin? #qbochat”
  19. You’ll be missed! RT @SherrellTMartin At a concert. I’ll miss you guys!! β€œ@CathyIconis#qbochat”
  20. Hey everyone, sorry I’m late! Jessi here from NJ, owner of taxgrl LLC and JJAppCo LLC #qbochat
  21. @taxgrl Jessi is also a member of Intuit’s Accountant Council!! She rocks! #qbochat
  22. Welcome Jessi! RT @taxgrl Hey everyone, sorry I’m late! Jessi here from NJ, owner of taxgrl LLC and JJAppCo LLC #qbochat
  23. RT @CathyIconis @taxgrl Jessi is also a member of Intuit’s Accountant Council!! She rocks! #qbochat
  24. But of course you are. The Mister wanted me all to hisself. β€œ@CathyIconis: @SherrellTMartin We aren’t as cool as a concert? #qbochat”
  25. It depends on how rough your week has been πŸ™‚ RT @KeepingBooksCC @rabshaka21 Are you suggesting that I drink the cooking wine? #qbochat
  26. Do you guys do a lot of job costing? RT @IconisGroup Q1: How do you do job costing in #QBO? #QBOChat
  27. Set up jobs as sub-customers; others have used different classes as jobs. #QBOChat
  28. The clients I have that need job costing are contractors, and I haven’t found an adequate way to do it for them in QBO #qbochat
  29. Be sure to turn on billable expenses under preferences first #QBOChat
  30. A1. We do a lot of job costing for our professional service clients in @QBOnline. #qbochat
  31. Each job has multiple subjobs, need to track time and expenses for each subjob #qbochat
  32. congrats!! RT @SherrellTMartin Celebrating my 13 ur anniversary. β€œ@CathyIconis: Oh, and where is the fabulous @SherrellTMartin? #qbochat”
  33. A1. We help our clients come up with budgets for their jobs and track actuals versus that. #qbochat
  34. Budgets for each job too RT @CathyIconis A1. We help our clients come up with budgets for their jobs and track actuals versus that. #qbochat
  35. Job costing is hard to talk about for @QBOnline, because we spend a lot of time educating people that you CAN do it! #qbochat
  36. Q2 Has the lack of a job costing specific feature kept anyone from selecting #QBO as a viable option? #QBOChat
  37. RT @IconisGroup Billable expenses are only available in QBO Plus. #QBOChat
  38. RT @IconisGroup Set up jobs as sub-customers; others have used different classes as jobs. #QBOChat
  39. A2 I don’t recommend @QBOnline to construction people, especially big ones. #QBOChat #Intuit #jobcosting
  40. QBO doesn’t have a percent complete or progress billing option. #QBOChat
  41. But I have used Quantity & Rate to replicate it. RT @IconisGroup QBO doesn’t have a percent complete or progress billing option. #QBOChat
  42. @CathyIconis Exactly, and I would love to see that change, as the 24/7 from anywhere is so convenient to so many of them #qbochat
  43. It is just REALLY hard to track if you have billed 100% or not. #qbochat
  44. @KeepingBooksCC Do most construction people want access to their books in the field? #qbochat
  45. Did you know you can do unlimited budgets in @QBOnline, so you have more options when creating budget to actual reports. #qbochat
  46. @CathyIconis not so much now but had lots of construction clients at my old CPA firm, used customers/jobs in desktop version mostly #qbochat
  47. Contractors can be set up as time users and can key their billable time directly to the job/client #QBOChat
  48. RT @IconisGroup Did you know you can do unlimited budgets in @QBOnline, more options when creating budget to actual reports. #qbochat
  49. @KeepingBooksCC Have they used the data services for the desktop version? Trying to find the name of it… #qbochat
  50. Don’t forget, you can always use the Feedback Page to tell @Intuit that you would like to see Job Costing #QBOChat
  51. RT @IconisGroup Don’t forget, you can always use the Feedback Page to tell @Intuit that you would like to see Job Costing #QBOChat
  52. @KeepingBooksCC It’s called Sync Manager and you have to be the admin apparently #qbochat
  53. I really like how the class is such a flexible field for job costing #qbochat
  54. RT @CathyIconis @KeepingBooksCC It’s called Sync Manager and you have to be the admin apparently #qbochat
  55. Q3: What are your pain points around tracking job expenses? #QBOChat
  56. A3: when the clients bookkeeper doesn’t job-cost certain expenses properly #qbochat
  57. A3: the client wants the info, but has a hard time coding things to the jobs, so I often have to nag them to get them their info #qbochat
  58. Intuit Sync Manager keeps your data in QuickBooks and the online applications(such as QuickBooks Mobile) in sync. #qbochat
  59. @KeepingBooksCC I often create reports to that point out when things aren’t coded correctly – and let client fix it. #qbochat
  60. A3: my answer is similar to Brent’s, getting the info from the client can be rough #QBOChat
  61. MT @KeepingBooksCC A3: the client wants the info, but has a hard time coding things to the jobs, so I often have to nag to get info #qbochat
  62. Has anyone tried using quantity and rate to do a progress billing? #qbochat
  63. RT @taxgrl A3: when the clients bookkeeper doesn’t job-cost certain expenses properly #qbochat
  64. Quantity = total contract value & Rate = percent billed #qbochat
  65. Under Preferences, you need to turn on time tracking to bill customers for time #QBOChat
  66. You can have an unlimited number of subcustomers, but only 4 levels deep #QBOChat
  67. @KeepingBooksCC You have to be diligent on tracking it. I’ve lost a few before all billed. #qbochat
  68. So does the contractor that just takes care of the roof on a construction project have to use %of Complete? #qbochat
  69. Going on NOW: RT @iconisgroup: Who’s excited about #qbochat tonight? We’re discussing #jobcosting! ow.ly/ooAi1
  70. Q4: What third party apps are you using for job costing? #QBOChat (App participants -> plug away!)
  71. @billcom Better late than never, what can you do for us on job costing? #qbochat
  72. RT @KeepingBooksCC @billcom Better late than never, what can you do for us on job costing? #qbochat
  73. @CathyIconis I hadn’t heard about the subcustomers take, rather than using categories #qbochat
  74. We use this all of the time. RT @CathyIconis @Billcom can code bills to customers or the subcustomers! #jobcosting #qbochat
  75. @billcom can also mark line items on a bill as billable – we are just working on them to get that markup amount in there! #qbochat
  76. This is also really nice RT @KeepingBooksCC @CathyIconis I hadn’t heard about the subcustomers take, rather than using categories #qbochat
  77. You know… in @billcom you could have 1 person go through and put the bills in and always have a PM set up as an approver #qbochat
  78. RT @rabshaka21 …in @billcom you could have 1 person go through and put the bills in and always have a PM set up as an approver #qbochat
  79. @CathyIconis πŸ™‚ thanks, that IC presentation got my wheels turning #qbochat
  80. I love how tonight we are all brainstorming on how to do #jobcosting better! #qbochat
  81. @billcom, did you pick up on that idea? another marketing avenue for you! #qbochat
  82. We are still interested in hearing about Corecon. Does anyone have experience with them? #QBOChat
  83. I haven’t used it. RT @IconisGroup We are still interested in hearing about Corecon. Does anyone have experience with them? #QBOChat
  84. Q5: How would you like to see #QBO improve their job costing functionality? #QBOChat
  85. Intrigued though. RT @IconisGroup We are still interested in hearing about Corecon. Does anyone have experience with them? #QBOChat
  86. Surprisingly, I don’t have clients using job costing. But I want one now!
    #qbochat
  87. could @keepingbookscc try it out and report back to us? RT @IconisGroup We are still interested in hearing about Corecon. #QBOChat
  88. RT @accountingpeace Surprisingly, I don’t have clients using job costing. But I want one now!
    #qbochat
  89. @keepingbookscc are you ok with a little homework? surely you have a guinea pig in your clients? πŸ™‚ πŸ™‚ πŸ™‚ #qbochat
  90. @KeepingBooksCC Well, I bet you could take a desktop client, convert to QBO for a month and test the app for that month too. #qbochat
  91. RT @CathyIconis @KeepingBooksCC Well, I bet you could take a desktop client, convert to QBO for a month and test the app. #qbochat
  92. The Income list gives you a high level view of all billable charges to help project out income #QBOChat
  93. @CathyIconis I don’t see anything about a free trial of @Corecon though, only a demo, which sounds like a sales call #qbochat
  94. A5. I would like small things. Like adding a comma in the quantity column so I can fake progress billings better. #qbochat
  95. This is another opportunity to match expenses to jobs. #qbochat
  96. RT @CathyIconis A5. I would like small things. Like adding a comma in the quantity column so I can fake progress billings better. #qbochat
  97. Drill down in the income list to see what charges are making up up the total #QBOChat
  98. @KeepingBooksCC Uh oh, they might have gotten pulled from the App Center site. That is where you usually find the trials. #qbochat
  99. @cathyiconis if they aren’t on the app center anymore does that mean that they don’t integrate with #QBO anymore? #QBoCHat
  100. @rabshaka21 No, just means they might have some issue and need a little work. #Intuit has very high standards for apps! #qbochat
  101. @rabshaka21 By no way does it mean that it is a bad app by not being on there now. #qbochat
  102. @CathyIconis @KeepingBooksCC today we don’t have any construction apps on Apps.com …hopefully that’ll change soon #QBOchat
  103. That’s it for our weekly #qbochat! Thanks everyone for joining us!
  104. You can sign up for @BuilderTREND then inside of that app click the “Connect to QuickBooks” button #QBOchat
  105. I’ll actually be out at #Intuit corporate and we are going to have several employees there tweeting with me! #qbochat
  106. peace out guys… the fam is in a state of emergency. Have a wonderful weekend! #qbochat
  107. A whole bunch of QuickBooks Online employees in one room with me and you (virtually)! #qbochat
  108. We’ll call it Ask QuickBooks Online! Make sure to join us next week and mark your calendars now! #qbochat
  109. Until then, thank you everyone for joining us and make sure to join the QuickBooks Online User LinkedIn Group! #qbochat
  110. Have a great night everyone and we’ll see you next week. #qbochat

QBOchat Admin

#QBOchat began in July 2013 with the simple idea to host a weekly Twitter conversation around QuickBooks Online (QBO). We have since grown into a very strong community comprised of a diverse group of users. Our weekly tweet chat is held each Thursday at 3:00PM Eastern. The discussions cover a wide range of topics including QBO’s latest features and updates, business operation tips and apps that integrate with QBO, to name just a few.

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