Recent Updates to QBO

Recently, QuickBooks Online made some updates to their program. We discussed these updates via our weekly #QBOChat, with special guest tweeter Woody Adams (@QBClay) of Intuit. There have been quite a few updates and improvements over the past three months, so let’s take a look at the most important.

First, a big change to QBOAccountant: The 60-day limit on importing QuickBooks Desktop files into My Company is no longer an issue. The limit is gone, so you can access the free QBO Company section and import data any time you feel like it. Note that this doesn’t mean it’s a great idea to wait for months or years – only that it’s possible.

There are several noticeable changes to QBO including:

  • The gear icon has moved to the left of the QBO file name and the word Help is now beside the question mark. So, you know now what you are clicking on in the top right menu area.
  • The Money Bar (like on the sales transactions page) is now labeled “Last 365 Days” whereas before it was left blank so no one knew what time frame they were looking at.
  • And in a daring move, you’ll now be routed to the Sales Transactions window when you click on that Money Bar.
  • On all the list, table and graph screens, you can now sort columns and filter by date range. This can be a huge help when pulling in 100s of transactions from the bank feed.
  • Another feature is an enhancement to Downloaded Transactions where you’re able to change the payee name when batch accepting transactions. No more empty vendor names!
  • Another cool navigation enhancement – Try pressing escape on any transaction screen. The window will disappear in a split-second, even faster than it showed up in the first place. And, if you accidentally press that escape key, I’ve seen the information be saved when you try to pull the screen back up.

Intuit continues its efforts to make invoicing and collecting easier on businesses. Sales forms are now far more customizable:

  • “Group by” is now in both company setting platforms
  • Custom and Shipping fields have been added to the Friendly template
  • Sales forms title shows as typed in custom name field
  • Re-order columns by clicking on header
  • Re-order invoices by service date
  • Show QTY but not rate, etc. for columns
  • Group items by activity, type or date

Once you get your sales forms ready to go, there are more enhancements ready in QuickBooks Online to save you time and effort:

  • Enable online payment on recurring invoices
  • Sub-customers are now visible on billable cards and the Receive Payment form
  • You can batch print more than 50 invoices at a time
  • Voided invoices are now properly labeled on the customer detail page and sales transactions page
  • Editing a customer’s address now reflects on transactions and recurring transactions

Billable expenses and time has always meant to save us time, but sometimes the usability of this feature fell short. These recent enhancements really do make life easier. Filter billable costs by type in drawer, that left hand screen the pops up on the invoice page. It’s even easier to remove linked billable costs by just deleting them from the sales form. You’ll get a warning to ask if you want to unlink the costs or keep the link. This is great for time entry charges that have been marked as billable, but you charge a flat-fee. Keeping that link easily leaves those items as billed so you don’t accidentally invoice your customer twice

As you can see, there’s a ton to appreciate in the recent changes. My favorite by far, though, has to be the one most of us are reveling in each time we do invoicing. You no longer have to pull over the long descriptions that employees put into their time entry. I know, I know. They do it to show us how hard they’re working and the many challenges they’ve overcome. Oh, the suffering! Does the client really care? Perhaps. But since I’m doing the invoicing and I just care about the job getting done, I am to delete it all for invoicing. Rejoice with me!

QBOchat Admin

#QBOchat began in July 2013 with the simple idea to host a weekly Twitter conversation around QuickBooks Online (QBO). We have since grown into a very strong community comprised of a diverse group of users. Our weekly tweet chat is held each Thursday at 3:00PM Eastern. The discussions cover a wide range of topics including QBO’s latest features and updates, business operation tips and apps that integrate with QBO, to name just a few.

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