To Mail or Not to Mail?

That is the Question To Ask Yourself About Sending Invoices

This article was originally posted on Docusend.

Surely every business owner asks the question – to do or not to do something. Often times it’s asked and answered in relation to a work process or the potential effect on customers or employees.

In the world of electronic delivery, it’s tempting to use email as it’s a fast, efficient and cost-effective way to communicate with and to distribute documents to your customers. But is it secure, does it even get to the inbox, and is it being read? When it comes to sending important financial documents, such as invoices and billing statements, more contemplation is needed.

Research indicates that about Two-thirds of consumers prefer to receive a paper bill through the US mail. Why is that? Email inboxes are flooded with a deluge of emails and oftentimes vital emails are ignored or deleted without recognizing their importance. And then there’s the security issue – is it a legitimate email? People are apprehensive about clicking on links or attachments due to phishing and malware.

Even though email is convenient to send, what good is it if it’s not being seen by your customers? Hence the reason to question your communication process – to mail or not to mail? For important communications such as invoices, billing statements and mandated announcements, mailing through the United States Post Service is an essential good business practice. Why? You know it will get there in a timely and secure manner. The majority of B2C customers want a paper bill because it doesn’t get lost amongst their emails and it helps them keep track of their outstanding balance and due date, which in turn gets you paid on time. And they like the convenience of having a printed history of their transactions with you.

Mailing invoices does come with a cost component. But using a mailing service such as DocuSend will keep your costs down while ensuring your documents are delivered and opened in a timely manner. In fact, you’ll save money off of using internal resources to mail. Our research shows that it costs a small business at least $1.50 to print, stuff and stamp mail internally. So why not outsource it to a company that can do all the work for almost half the cost? It’s a small price to pay to accommodate your customers request for a printed bill as well as guarantee your invoice is opened and paid promptly.

When faced with to mail or not to mail, using mail is the best answer! How do you send your important customer communications and why? We’d love to hear your comments.

Author: QBOchat Admin

#QBOchat began in July 2013 with the simple idea to host a weekly Twitter conversation around QuickBooks Online (QBO). We have since grown into a very strong community comprised of a diverse group of users. Our weekly tweet chat is held each Thursday at 3:00PM Eastern. The discussions cover a wide range of topics including QBO’s latest features and updates, business operation tips and apps that integrate with QBO, to name just a few.

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